Job Details

This ad is expired.

(Full-time) Curriculum and Instructional Scheduling Specialist
Go to our website »

Position Number: 5676358
Location: Redding, CA
Position Type: Instructional Technology and Design

Description of Basic Functions and Responsibilities

OVERVIEW
The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River. The main campus is located in the city of Redding, population 90,000. The area is characterized by excellent schools with high graduation rates, low traffic, and low housing prices (Zillow average $393,000 vs. California state average of $770,000).

Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.

Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.

Classified positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our classified staff engage with a diverse employee and student populations, facilitating equitable outcomes for all by implementing and supporting our various employment and academic programs. As a classified staff member at Shasta College, you will join a vibrant community of professionals and educators working together to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career in classified service at Shasta College offers a highly rewarding and enriching employment experience.

DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES
The Curriculum and Instructional Scheduling Specialist implements, maintains, and evaluates curriculum, instructional schedules, and instructional-related publications and databases, including all curriculum documents, class schedules, and the college catalog. Employees in this classification receive limited supervision within a framework of standard policies and procedures. This job class provides specialized functions in collecting, evaluating, assembling, and proofing of curriculum data and information for inclusion in the college catalog and other publications and in assembling instructional schedules. This position performs complex and highly responsible technical skills requiring the use of initiative, organizational skills, problem solving abilities, and independent judgment in the organization, coordination, and processing of work and information. This job class requires strong communication skills, extensive software knowledge, and a thorough understanding of applicable state and federal regulations.

CLASSIFICATION: Range 40 on the current Classified Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.

SUPERVISOR: Assistant Superintendent/Vice President of Instruction or designee

BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an employee assistance program (EAP). Employees have the option to contribute to:

Health Savings Account (HSA)
403(b) and 457 Retirement Plans
Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts

In addition, employees have the option to purchase:

Disability Income Insurance
Cancer Insurance
Life Insurance
Accident Only Insurance
Critical Illness Insurance

For more information regarding Employment and Benefit Policies, please view the Classified Employee Collective Bargaining Agreement.

Typical Duties, Knowledge and Ability

Essential Functions:

Establishes and maintains curriculum records and files on all courses, data, and information related to curriculum for instructional programs and operations.
Processes all submitted curriculum (pre- and post-committee action).
Acts as primary administrator and technical liaison for District curriculum management software.
Reconciles and updates all curriculum management software with state inventory of courses.
Updates and distributes yearly curriculum due dates and calendar for Curriculum Committee information.
Tracks courses and programs submitted in curriculum management system to ensure compliance with review requirements; participates in Technical Review Committee, tracks Technical Review Committee comments and concerns, and makes corrections as needed and/or forwards to the appropriate faculty for action; tracks course submissions and communication with faculty/Divisions.
Maintains, updates, posts, and distributes documents to include Five-Year Review List, Distance Education approved courses list, and FSA/Disciplines list.
Provides regular notifications to divisions and other relevant stakeholders as needed, including listings of necessary course and program updates in order to comply with local and state policies and regulations and transferability requirements.
Prepares and tracks submissions related to curriculum for the Chancellor's Office and other organizations and serves as liaison to the Chancellor's Office and other organizations for reporting of District curriculum.
Identifies, enters, and maintains required data elements—such as TOP codes, CIP codes, major and program codes, SAM codes, Course Control Numbers, and other CB data elements—across multiple curriculum databases.
Accurately performs a full range of mathematical calculations, including but not limited to faculty load, contact hours, clock hours, and course unit values.
Generates, distributes, and posts Curriculum Committee agendas and meeting materials.
Takes minutes at Curriculum Committee and other meetings as assigned.
Coordinates and participates in the preparation, editing, revision, proofreading, printing, and distribution of the college catalog, all course schedules, and course schedule addendums.
Schedules accurately in accordance with State regulations to ensure compliance with audit standards for collection of apportionment.
Updates and distributes timelines for multiple schedule submissions throughout the year.
Provides ongoing, in-depth training and technical assistance to District staff related to the scheduling and curriculum processes.
Acts as information source regarding department/office policies and procedures, as well as curriculum and course scheduling requirements; provides information where judgment, knowledge, and interpretation of established procedures/policies are required.
Interprets attendance accounting rules and regulations for a variety of special academic programs.
Receives, reviews, and verifies documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures.
Interprets and explains curriculum and scheduling rules, Title 5 regulations, and other state requirements and restrictions.
Works with Enrollment Services in investigating and resolving registration problems.
Troubleshoots issues relating to course scheduling, faculty loads, data entry, computer database errors, and MIS reporting.
Learns and maintains currency with complex software and applications related to curriculum and scheduling.
Maintains files and assists in the preparation of reports related to accreditation.
Processes a wide variety of documents such as inter-office communications, requisitions, forms, letters, reports, statistics, and specifications from rough draft or verbal instructions and independently composes correspondence.
Develops or assists in the development of forms, worksheets, and record keeping systems for the collection, dissemination, and maintenance of needed information.
Provides input for system and process improvement to appropriate administrators.
Participates in statewide training to increase understanding of curriculum and instructional scheduling best practices.
Performs other related duties similar to the above in scope and function.

Knowledge of:

Rules and regulations, policies and procedures governing community college districts, including Title 5, the Student Attendance Accounting Manual, and the Program and Course Approval Handbook (PCAH)
Computer software and usage and dedicated computerized systems
Correct English usage, including grammar, punctuation, vocabulary, and spelling
Oral and written communication skills
Interpersonal skills, including tact, patience, and courtesy
Proper office methods, techniques, and procedures

Ability to:

Learn the operations, procedures, policies, and requirements of the Office of Instruction and apply them with good judgment in a variety of procedural situations.
Independently carry out a variety of technical and routine administrative procedures.
Prioritize workload and position functions to meet established timelines in conjunction with other departments.
Prepare and maintain accurate and complete records and reports.
Independently compose and type correspondence and reports.
Compile and maintain the security of confidential information.
Effectively use personal computer and dedicated computerized systems; operate a variety of standard office equipment.
Communicate effectively orally and in writing.
Establish and maintain effective working relationships with those contacted in the performance of required duties.
Accurately type at a rate required for successful job performance.
Accurately perform mathematical calculations.
Work effectively with people from diverse age, gender, race, ethnicity, religious, ability, sexual orientation, and/or job type groups.

Experience/Education

Education Required:

Associate's degree or equivalent combination of training and education

Education Preferred:

Bachelor's degree, or equivalent

Experience Required:

Three years of increasingly responsible technical/clerical experience, preferably in an educational setting.

Experience Preferred:

At least one year prior experience with instruction or student services in a community college setting.

Additional Information

Online Application with Additional Preferred Materials to be attached to application:

Cover letter addressing criteria listed in the position announcement
Current resume
College transcripts, if applicable (unofficial will be accepted at the time of application)

Attention Applicants:

After application has been submitted, all application materials will be screened.
Internal candidates must also submit all required materials to be considered.
Candidate evaluations will not be considered.
Reference letters from any member of the Hiring Committee or Board Members will not be considered.
Interviews will be by invitation only.
Interviews may be by Zoom.
The District does not reimburse for new hire moving expenses.

New Classified Appointments will be placed at Step 1 on the Classified Salary Schedule and will graduate to the next step on July 1st if the hire date is before February 1st, with subsequent steps annually thereafter to a maximum 21st step.

The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.